- Data Protection
This Data Protection Policy sets out how Brickendon Grange Golf Club (BGGC) obtains, uses and protects the information contained on the members section of the website, the information provided by members during their membership application process and financial transaction data.
BGGC is committed to ensure that your information and privacy are protected. If we ask you to provide certain details by which you could be identified whilst using the website, then we will only use that information in accordance with this policy statement.
BGGC may change this policy by updating this page from time to time. Such changes would be effected for reasons such as any new data protection legislation. The club advises that as a member you occasionally check to ensure that you are content with any changes made.
The Data Controller for this website is: Brickendon Grange Golf Club, Pembridge Lane, Hertford, SG13 8PD
The information that you provide will be held under the terms of the General Data Protection Regulations as implemented by the Data Protection Bill 2017-19 and may be used by BGGC to supply the services you have requested.
Information we collect
We may collect the following information:
Contact information including email address
Date of Birth
Photographs (for the members list)
Other information relevant to surveys, membership benefits and offers
We require this information to keep internal records of membership; to enable BGGC to contact you; to provide services you are entitled to as a member of the golf club; to understand your needs and preferences in how we contact you, and to give a better service. Similar records obtained from visitors to our club or the Club’s web site are also kept.
We may periodically send out electronic newsletters and information that we think that you as a member or visitor will find interesting.
Storage of Personal Data
All information that you provide us with is stored in our secure servers. Where we have given you a password to commence your access to the site we expect you to change this as soon as possible and we would expect you to keep this password confidential. We ask you not to share your password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable, electronic and managerial procedures to safeguard and secure the information we collect online.
Links to other websites
Our website may contain links to other websites of interest, e.g.; National regulatory bodies and opportunities for membership benefits. However, you should note that we do not have any control over the other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and these external sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
We will not pass your personal information to third parties unless we need to do so to fulfil the services to which you are entitled as a BGGC member, e.g.; providing your name and address for the despatch of competition entry forms, AGM documents etc. or we are required by law to do so. We may also use your personal information to send you promotional information about membership benefits which we think you may find of interest. Should you wish to prevent such promotional messages there is a facility to unsubscribe included in any such emails sent to you.
You may request details of personal information which we hold about you under the General Data Protection Regulations. If you would like a copy of the information held on you, please write to the address shown on our contact page. If you believe that any information we are holding on you is incorrect or incomplete, please write to or email the General Manager of the club as soon as possible, at the above address. We will correct any information found to be incorrect.
(1) What information do we collect
We may collect, store and use the following kinds of personal information:
(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation)
(b) information that you provide to us for the purpose of registering with us
(c) information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters
A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
We use both “session” cookies and “persistent” cookies on the website. We will use the session cookies to: keep track of you whilst you navigate the website; We will use the persistent cookies to: enable our website to recognise you when you visit;
Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.
(3) Personal Information
We may use your personal information to:
(a) administer the website;
(b) improve your browsing experience by personalising the website;
(c) enable your use of the services available on the website;
(d) send you email notifications which you have specifically requested;
(e) send to you our newsletter and other marketing communications relating to our business or the businesses of carefully-selected third parties which we think may be of interest to you by email or similar technology (you can inform us at any time if you no longer require marketing communications);
(f) provide third parties with statistical information about our users – but this information will not be used to identify any individual user;
(g) deal with enquiries and complaints made by or about you relating to the website;
Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.
We will not without your express consent provide your personal information to any third parties for the purpose of direct marketing.
In addition, we may disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any legal proceedings or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(5) International data transfers
Information which you provide may be transferred to countries which do not have data protection laws equivalent to those in force in the European Economic Area.
In addition, personal information that you submit for publication on the website will be published on the internet and may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
You expressly agree to such transfers of personal information.
(6) Security of your personal information
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We will store all the personal information you provide on our secure (password- and firewall- protected) servers. All electronic transactions you make to or receive from us will be encrypted using SSL technology.
Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website).
(7) Policy amendments
(8) Your rights
You may instruct us to provide you with any personal information we hold about you. Provision of such information will be subject to:
(a) the payment of a fee; and
(b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
We may withhold such personal information to the extent permitted by law.
You may instruct us not to process your personal information for marketing purposes by email at any time. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt-out of the use of your personal information for marketing purposes.
(9) Third party websites
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.
(10) Updating information
Please let us know if the personal information which we hold about you needs to be corrected or updated.
If you are a registered member you can amend some privacy settings via the Members Hub after loggin in.